When you are having an outdoor event, you should prepare a ‘backup plan’ in case the weather turns bad unexpectedly. This backup is a party tent that you can rent from party rentals.

A tent ensures that extreme heat, wind, or rain do not ruin your event. When renting the tent, you need to consider plenty of things to rent the right unit. These things include:

The ideal size of a tent

To make the best use of your outside space, you need to determine how many guests you intend to serve and then size your tent accordingly.

The size of your tent is also determined by whether you need seating, a dance floor, or a buffet under the canvas. To help you out, here are a few factors to consider when determining the size of the tent necessary.

What goes inside the tent: Before you do anything, decide what you’ll need under the tent. Will it solely include the seating arrangements? Will it include a picture booth, a DJ booth, and a dance floor? Will there be a buffet inside the tent? Once you have answered these questions, you should have an idea of the approximate size of tent you will need.

Take note of the number of people you intend to accommodate. Typically, you will need to provide 10 square feet for each person. This way, you can be sure that everyone will be comfortable.

How many tables should your guests be seated at? You need to know this. Are your tables round, square, or rectangular? The party rental company you contact will tell you how many buffet tables you need for the number of people you plan to feed. To reduce congestion, allow adequate space around the buffet tables for a line to form.

A dance floor and a DJ booth provide vitality to a party. When setting up a dance floor, guests should have adequate space to enjoy themselves comfortably and without causing congestion. The size of your dance floor will determine the size of the tent you rent.

The larger the dance floor, the larger the tent you need.

The type of tent

The other thing you need to consider is the tent you need for your event. Most outdoor events often use two types of tents: frame tents and pole tents.

The sort of tent you choose is determined by various criteria, including your aesthetic preferences, money, and the size of the event.

The common types of tents you can go for include:

Frame tents

Frame tents, often known as clear-span tents, are more durable than pole tents. They are convenient and practical for week-long occasions (bachelor parties, wedding receptions, post-wedding brunch).

These tents provide more flexibility. Because no ‘center poles’ are required to set it up, it provides you more freedom to pick the internal design of the tent (without being interrupted by poles).

You can opt to ‘attach’ many frame tents together. A long, narrow-frame tent is ideal if you want an aesthetically pleasing and covered walkway to your main tent.

You can set up the tents on any surface, including the ground or the lawn. It’s your decision.

The shape of the tent

You should consider the shape of the tent as well as the type of tent you choose.

The shape of the tent you choose will be influenced by the size of your available space, the number of guests, and any additional features you may or may not require.

The two most common tent shapes are square and rectangular. Here are some of the benefits of each tent that you might consider before making your final decision.

Square tent: Your guests will feel equally included at the party’s significant moments, such as cake cutting, special dances, and access to the buffet tables. The tent will also make it easier for guests to mingle with one another.

Rectangular tent: Longer tents allow you to use even small spaces or gardens. If your location contains trees parallel to it, you may wish to prefer rectangle tents over square tents.

After deciding on the shape of the tent, the next stage is to determine its configuration.

Visualizing where your guests will sit, the dance floor, and the buffet tables will help you plan your layout.

Add ons

Add-ons increase the functionality of your tent or make the tent more appealing. And the good thing is that there are plenty of these add-ons that you can go for. The common ones are:

Wall: The decision on whether or not to have walls in your reception tent solely depends on one factor: the time of year. If it’s winter, you might consider adding walls and a heater to keep the guests warm.

If it’s summer, you can remove the walls and install fans instead. Remember that your top focus is your guests’ comfort as well as the overall aesthetic of your wedding. So, choose wisely.

Flooring: To create a great floor, begin with a flat piece of ground. You cannot simply place your preferred carpet on the ground and expect it to remain intact throughout the event.

The event rentals Rockland where you rent the tent will warn you against it because it will not only look ugly but also cause people to fall.

The ideal answer is to ensure that the ground beneath the floor is either hard or artificial flooring rented from your local rental company. Renting flooring will create a firmer surface suitable for walking around in heels.

Lights: The party rental company can handle the lighting if you want it. Most companies offer a selection of lighting options, such as Christmas-themed lights, chandeliers, lanterns, and spotlights. You can choose whether to have full, mild, or natural lighting.

If you bring the lighting yourself, remember that your hired company specialists will not set it up or take it down for you. It would be another chore added to your list of responsibilities on the day of the event.

A more practical option for setting up lighting yourself is to purchase curtain-style lights and place them in the background of the main stage or cake table. They will appear ethereal and be easy to remove when the party is over.