Whether you intend to hold a wedding ceremony or reception outside, designing the ideal wedding tent layout is critical to making things run smoothly. Following the tips in this post will help you create the proper mood, organize logistics, and maximize space.

You will also discover more about how to design a wedding tent arrangement for your specific event. Keep reading.

Choose the right tent shape.

When you are looking for a wedding tent from wedding tent rentals, you can choose from square, rectangular, round, or oval tents. You should get the same type if you require multiple tents for the same purpose, such as a dining area or a dance space.

If you require tents to separate the different areas of the wedding venue, select a range of shapes. For example, you could set up a food table in one section, seated eating in another, and a tabletop or social activity in the third.

If you have limited room or need to be frugal with your seating design, choose a square tent. This allows you to optimize ground space for visitors both inside and outside the tent.

Layout your tent appropriately

You should be highly observant of the tent’s nature, which will help you lay out your tent appropriately. Some of the tips to consider when doing this include:

How to lay a square tent

Dance floor center: Set up a round or square dancing floor in the tent’s center. Place the bar outside the tent or away from other activities.

There’s no dancing floor: Line the edges with circle-shaped tables, leaving the middle open.

Socializing only: Swap out sit-down tables for high tops and stools. Fill the area or leave a pathway down the middle to improve accessibility.

How to layout a rectangular tent

Dance floor in front: Place a square dance floor in the center of your tent and elevate it to the top of your floor design. Place your buffet tables on one side of the tent and your bar or gift table on the other.

Dance floor center: Position the DJ booth above the dance floor and the bar or refreshments below. Use round tables on the remaining two sides.

Thrust dance floor: Install a rectangular dance floor that starts on one side of the tent and finishes in the center. Mix and match the square and circular tables on each side. Position a modest rectangular table opposite the dancing floor.

How to lay a circular tent

Dance floor center: Place a spherical dance floor in the center, with four rectangular tables evenly spaced around it, pointing towards the edge like sunbeams.

Half and half: Make a passage down the center of the tent. Set up a half-moon-shaped dance floor on one side and tables on the other.

Cabaret: Position your stage to one side of the circle. Set up high-top tables in a semi-circle around it, with conventional tables on the outside.

How to layout oval tents

Thrust dance floor: Place a stage and a dance floor stacked on top of one other on the flat side of the oval dance floor, with stage tables around the perimeter.

Banquet seating: This type of seating consists of one long table where everyone can have meals. Position your stage or dance floor at the far end of the tent.

Dance floor center: Place a circle-shaped dance floor in the center, with two or three rows of rectangular tables on either side.

Think about spacing and capacity.

Give round or banquet tables 60 to 80 inches of space between them. Allow at least 52 to 66 inches between chair backs facing each other and square or rectangular tables. Also, if square tables have corners that face each other, strive for 24 inches or greater.

If you’re designing a layout for a venue you use frequently, save your work so you may reuse it for a future wedding or event.

Also, remember to enter the maximum capacity. If you exceed the limit, you should make the necessary changes.

Choose the proper lighting.

Lighting is an extremely crucial feature of events, particularly weddings. Some of the best lighting choices that you can go for your wedding tent layout are:

• Include weatherproof string bulb lights around the tent’s perimeter.
• Crisscross at least six strands inside the tent’s ceiling to provide a lovely glow at night.
• Wrap the lights around the poles if it is safe to do so.
• Place a bold pendant light in the center or above to bring attention to the sweetheart table.
• You can even hang a disco ball on top if your tent has support beams near the ceiling.

Have different spaces in your tent.

Consider integrating each of the following in your wedding tent layout.

• A DJ booth
• A music cart or technology stand for charging and cables.
• Speakers on stands
• Band area
• Wet or dry bar
• Waiter station with convenient access.
• Photograph table.
• Wedding favor table for convenient grab-and-go goodies
• Gift table
• Cake stand or dedicated table?
• Heaters/Air Conditioning
• Trash cans for guests and employees

Remember to plan out where the outlets are and how cables will be routed around or near some regions of the space. Avoid placing them in high-traffic areas.

Also, consider moving any activities that require more speech (such as purchasing drinks at the bar or exchanging memories at the album table) away from the speakers and music so that everyone can hear one another better.

Ensure the tent is large enough.

Your wedding tent should have enough space to accommodate:

• Guests tables and chairs
• Dance floor
• DJ booth
• Speakers.
• Music and microphone technology station
• Bar
• Band
• Stage
• Waiter stations

Remember to provide enough space between each piece of furniture for walkways. Use the guest list size to determine how many tables and chairs you need, and use the leftover space for entertainment and food and beverage stations.

Parting shot

Now you know how to lay out your wedding tent. You can do it yourself, but for the best outcome, work with experienced party tent rentals Rockland.