When preparing an event, you’ll need the proper catering equipment from reputable caterers equipment rentals to ensure that everything runs properly. However, with so many different types of equipment available and many factors to consider, it can be challenging to know where to begin.
Here are some pointers to help you hire the appropriate catering equipment for your forthcoming event.
The nature of the event
One of the first things to think about when leasing catering equipment is the type of event you’ll be having. Are you catering a wedding, corporate event, birthday celebration, or other event? You need to consider this as it will determine the type of catering equipment you will hire.
If you’re throwing a formal dinner party, you’ll need different equipment than having a casual barbecue. Formal parties usually require tableware such as plates, glasses, and silverware, but casual events may not.
By asking yourself this question, you can build a basic strategy and better direct your research and planning efforts in the future when deciding what types of catering equipment to rent.
The type of food you will be serving
Different types of food require different types of catering equipment. For example, if you intend to offer a sit-down lunch, you will need tables and chairs for your guests, serving platters, and cutlery. On the other hand, if you want to serve buffet-style cuisine, you will require buffet tables and serving utensils.
You should determine the nature of the event and rent catering equipment that meets your needs.
Where you will be hosting the event
When hiring catering equipment, you should also consider the venue for your event. Certain venues may provide their own equipment or have restrictions on the types of equipment that can be used. For example, many hotels have their own china and glassware for banquet occasions.
You should rent the equipment you don’t already have on your site.
The number of guests attending the event
You should consider the number of people attending your event. This is significant since it determines how much food and drink you will need to offer and the size and number of tables and chairs required. If you foresee many guests, you may need to recruit more workers to assist with serving and cleaning.
To avoid renting too many or few catering equipment, always contact the invited guests and confirm with them whether they will be attending the event.
To be on the safe side, always hire more rental supplies than the confirmed guests. It’s common for some guests to bring their friends with them, which might put a strain on your supplies, which you don’t want.
The venue of the event
The venue for your event is an important factor to consider when hiring equipment. You should note that certain venues may provide their own equipment or have restrictions on the types of equipment that can be used.
For example, many hotels have china and glassware that can be utilized for banquet occasions. This means that you don’t need to hire this equipment if you are having your event here.
They may also have plenty of other things you need for the event. As a result, you don’t need to hire many things. In some cases, you don’t even need to hire any extra equipment.
Your budget
Of course, your budget is one of the most significant aspects of hiring catering equipment. Catering equipment can range from very low to relatively expensive, so establish a budget before beginning your search.
Once you’ve determined your budget, you can filter your options to those that are within it.
The atmosphere you want to create
The mood of your event should also be an essential factor to consider. For example, if you want to create a formal environment, hire fine china and glasses rather than disposable plates and cups.
While this is the case, if you want to create a more casual mood, plastic plates, and cups may be a better choice than china and glasses.
Whether you need someone to help with set up and clean up
You should highly consider whether or not you require assistance with setup or cleanup. If you don’t have time to set up or clean up, consider hiring someone to do it for you. In addition, the catering equipment hire firm may provide setup and cleanup as part of their catering equipment hiring services.
Best practices when hiring catering equipment
For you to have an easy time hiring the catering equipment, you need to do several things. These things include:
Research Different Equipment Available in Your Area: Take the time to research and compare various pieces of catering equipment available from rental providers based on pricing, size, and features. This will allow you to receive the best value and quality for your money.
Consider Logistics: Many rental firms provide delivery services when renting catering equipment, but these are often additional costs. Consider where you will place the things once they arrive on site.
Book Early: Most catering equipment hire businesses require a certain advance notice to avoid surprise price rises due to unforeseen demand or inventory shortages. To be on the safe side, place your order at least three months before the event.
Safety requirements: Ensure that any caterers and suppliers you employ meet safety requirements (gas safety certificates and SafeHire accreditation), which can help ensure a safe atmosphere for guests and personnel during an event.
Insurance: You want to use professional catering equipment from a reputable company. This calls for you to ensure that the event rentals Rockland company is insured if something goes wrong during the event. This way, if something goes wrong, such as a piece of equipment breaking or becoming lost, the corporation will be liable for repairing or replacing it.
This gives you peace of mind as you know that in the event something breaks or gets damaged, it won’t be on you to fix it.