You’ve decided on a location for your event. It’s fantastic if your area has chairs and tables. That means you have one less thing to stress, allowing you to focus on selecting your menu items or linen colors.

However, what happens if the location you choose lacks chairs and tables? At that point, you should rent your tables and chairs from party rentals. If this is the first time you are renting the units, there are several things you should know about them. These things include:

Understand the venue pickup and delivery restrictions

Many rental companies can drop off the tables and chairs the day before your event and pick them up the day after if your space has enough safe storage space.

You should understand the rules about when you can deliver and pick up your rental items. You should note that you may have to pay extra at the locations with tight regulations and no storage. In such situations, extra overtime pickup fees will be charged if you have to remove all your rented items from the facility by midnight.

To avoid this and save money, you should rent a truck, have some assistance loading the chairs and tables onto it, and then return the items the following day. A one-night truck rental will be less expensive than a late-night pickup fee.

You must decide which is more important: a lot of hassle with significant savings or a little hassle with minimal savings. It’s up to you to make the decision.

You should note that you will have an easy time with a venue that isn’t too strict, so when finding a venue, get one that isn’t too strict on when you can deliver and pickup the rental supplies.

Know the cost of labor and the people providing it

Will the staff at your location assemble and disassemble the chairs and tables for you? Most establishments do, which is fantastic, but some do not offer this option. Find out if that is included in the venue rental fees. If not provided, you should budget for the extra charge for setup and takedown.

Before you sign the rental contract, ask your caterer or event planner if they would include the setup and takedown in their package or get a few volunteers to assist you with setting up and taking down the tables and chairs. Alternatively, you can find people and pay to set up the tables and arrange the chairs yourself.

Have a dedicated person to check on the rentals.

A coordinator of your venue or someone you appoint (your event planner, caterer, friend, coworker, etc.) should be in charge of the rentals on-site to ensure that they count everything in when they arrive and when they are collected.

Although it is pretty unlikely that a table or chair will be lost, occasionally, chairs placed in a separate area for the event end up abandoned. Then, you might have to foot the bill for their replacement and might not want this.

Always rent a few extra pieces.

If this is the first time you rent tables and chairs, you might have the impression that you should rent just the correct number of units that coincide with the number of guests you expect, but this isn’t the case.

To be on the safe side, always rent more pieces that you need. This is because more people than you planned might attend your event. What will happen if that happens? Will you allow them to stand? To avoid this, you should always rent a few extra pieces.

You should note that you are always better off renting a few units than you need than more people attending, and you don’t have somewhere for them to sit.

If you aren’t sure about the correct number of tables and chairs to rent, always consult the professionals to guide you.

Know where the rental company will drop off the units

Does the rental company deliver the tables and chairs to the rear door or loading dock, and the staff member in charge of the facilities takes it from there? Or does the rental business have to carry them up several fleets of stairs?

The rental company must know the drop-off location since it takes a lot more time and labor to carry the units 100 feet instead of unloading them 5 feet from the truck. Your expenses might be impacted by this information as well.

This means that if the rental company has to carry them over a longer distance, you will have to pay more for it.

Always visit the showroom.

If you know what you want, ordering over the phone or online is simple. If you’re having trouble deciding, the best course of action is to visit the rental company’s showrooms and make your own judgment.

When you visit the showroom, the rental company will arrange a fictitious table with the seats, tables, and tablecloths of their choosing. This way, you get to see how everything will look at the event.

You can bring your centerpieces, favors, and other accessories to ensure you make the right choice. This way, you get to tell whether anything doesn’t match and if you have to replace it.

It also doesn’t hurt to sit in the chairs themselves to gauge their comfort level. To help you decide which kind of table would be ideal for your event, every showroom also includes a variety of round, rectangular, and square tables in various sizes.

You will only get to try out these units when you visit the showrooms provided by the event rentals Rockland.

For a great experience, choose units that match the event’s theme. If you aren’t sure, consult the technicians working in the showrooms. It also doesn’t hurt to rent from a company with insurance. This way, you are sure that even if a chair or table breaks, you won’t have the liability to replace it. The insurance company will replace it.