Outdoor events are the best. They’re a great way to get people out into the fresh air and enjoy the warm sun. To cover your guests and ensure they are comfortable, you should rent a tent from your local tent rentals.
The best part about renting a tent is that you can do it on nearly any budget. If you’re like everyone else out there, you’re probably looking for ways to rent a tent for a party without breaking the bank. The cool thing is that it’s possible.
To help you out, here are tips on how to reduce the costs of your tent rental:
Get your tent early enough
You might argue that since all you need is a tent, you can easily knock on the doors of the local tent rentals, and you get the tent of your dreams. While this is true, you should note that in most cases, when you go about it this way, you end up spending too much money than you should.
This is because you are in a hurry, and you end up picking the first tent that you come across. To save some money, you should make it a habit to rent your tents as early as possible.
Many rental companies offer discounts for early reservations, so booking ahead of time can result in significant savings. This is because they would rather have their business secured than deal with last-minute appointments. Furthermore, planning ahead of time allows you to have more options, which is vital in a busy city.
To ensure that you save as much as possible, you should visit several rental companies and compare their prices. From the prices given by the companies, you will tell which is the best company to work with.
As a rule of thumb, work with a company that charges a low fee but at the same time has high-quality tents. This way, you ensure that you have a high-quality tent at a small cost.
Choose a tent of the right size.
The size of the tent you rent is vital, and it will come in handy when it comes to saving money. If you rent a tent that is too large for your event, you will be wasting money as your guests do not need such a large tent.
Of course, you don’t want to shortchange your guests by renting a tent that is too small since they won’t have enough room to move around. Instead, take the Goldilocks approach and choose one that is just right. This is especially vital if you intend to hire tent extras such as sidewalls.
Have your event during the off-season.
Another approach to save money when renting a tent for a party is to host your event during the off-season. This is essential during the winter season.
While some businesses and people will organize holiday celebrations during this time, the majority will take place indoors. However, if you want to have your event outdoors and want to save money on a tent, winter is likely to provide better discounts, which will save you a lot of money.
Even if you must have your outdoor event during the summer months, consider having your event on weekdays instead of weekends, which are usually too hectic.
Have a non-tent area
If you plan on hosting a large number of guests and want to save money by renting a smaller tent, you can set up a non-tent area. You can do whatever you like with this auxiliary area, including installing a dance floor and giving concessions.
It may not be the ideal circumstance because people outside the tent are more difficult to clean up after, but the savings outweigh the inconvenience.
If you aren’t sure about how to go about the planning, consider hiring a professional to help you out.
Don’t go overboard with the decorations.
As much as you might rent the best tent for your event, you should note that, in most cases, you have to decorate it. Some of the rental companies will rent you the decorations together with a tent, while others will rent them out separately, which means that it will be an additional cost on your part.
To reduce the amount of money you spend on tent rentals, you should consider reducing the decorations you have to use. Keep the decorations to a minimum.
If you need colors, consider renting a tent with a variety of colors instead of renting multi-colored decorative items.
Even if you have to decorate the tent, consider doing the decorations by yourself. This way, you don’t need to hire an expensive professional to help with the decorations.
Rent just one tent
It goes without saying that the more tents you hire, the more expensive it will be. This means that the fewer tents you hire, the higher the chances that you will save a lot of money.
Although this may not sound crazy, many gatherings benefit from renting many tents because it allows you to divide people into groups for different activities. However, if you want to save money, you should probably stick with hiring a single tent.
Even if you want to put people in different groups, you should consider doing it in one tent. You only need to have them sit in one area, and you are good to go. If you want to create the separations, decorate the chairs in different colors instead of renting different tents.
Parting shot
These are some of the tricks you can use to lower your costs when hiring party tents. You should note that as much as you want to reduce your costs, it doesn’t mean that you should employ the wrong party tent.
As a rule of thumb, don’t hire a substandard tent as it will look bad for your event and, at the same time, be at a higher risk of coming apart during the event. You don’t want this, do you?
The best way to go about it is to rent your tent from reputable event rentals Rockland, stocking high-quality units that will give your event a premium look.